Shred Onsite would like to offer all AFTA members or ATAS participants a 50% discount on the 'call out rate' for your location on all Shred Onsite bookings.
N.B. Apologies but we only service the Greater Melbourne Area and Geelong/Bellarine but if you need any advice or a referral to a provider in another state just call.
Why use Shred On Site?
We specialise in shredding your client’s personal and sensitive information ON SITE, meaning your documents will not leave in a readable form. All your documents will be taken directly to our state-of-the-art shredding truck and destroyed before being 100% recycled.
Many directors and senior managers don’t realise they are held responsible for confidential client information from creation to destruction, even if that destruction process occurs at another location.
We recommend as best practice that you ensure any documents that have been destroyed and leave your premises or storage location do so as shredded paper. With Shred On Site you don’t have to worry about your documents falling off the back of a truck or having people sort through them in a shed somewhere into different grades of paper. Everything is shredded ON SITE.
Australian Privacy Principle 11 (APP11) requires you to destroy or de-identify personal information if it is no longer needed for the purpose for which it was collected. A breach can incur fines of up to $1.7m.
Many clients ask us about the length of time they should hold certain documents:
1. The Australian Tax Office recommends ATO information should be kept for 5 years. If you have a simple tax return then 2 years is recommended. If you have all your financial documents in an electronic format, then there is no need to keep any paper documents; they can be destroyed. (Go to the ATO website for more information)
2. The Australian Securities and Investments Commission (ASIC), recommends that the financial records of a company be kept for 7 Years. (Refer to Corporations ACT S286s)
Once again if everything is kept electronically then there is no need to keep paper documents, they can be destroyed in a compliant and secure manner, i.e. have your documents shredded ON SITE.
3. Travel Agencies may now dispose of their client’s personal information when they no longer have a requirement for that information. There are no set time restrictions. Each business should set its own policy by looking at the needs of your business and past claims. One business has decided that two years will work for them as they feel that is long enough for a client to make a complaint.
Introduce World’s Best Practice Into Your Business.
It doesn’t matter what size your business is and whether or not you are considered an ‘entity’ under the Privacy Act. Identity theft is one of the fastest growing crimes of the 21st Century. The ABS (2012) estimated that 1.2 million Australians were victims of fraud in the previous year. Australians lost $1.4 billion dollars.
The Privacy Act is about protecting your client’s privacy but what about your own personal and business information. Don’t take the risk of throwing out your financial information or the intellectual property of your business into the general rubbish or recycling bin. Who knows who could end up reading it?
Make it mandatory that all paper with any information about your business should be either shredded in the office or go into a locked security bin to be shredded on site. Don’t give your employees a choice; this way there can be no mistakes.
In countries like USA, Canada, UK and many parts of Europe, a ‘shred all’ and ‘shred on site’ policy is the standard – no matter what the size of the business. It just makes good business sense!